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© West Byfleet Business Association

Minutes of September 2012 Breakfast Meeting

September 11, 2012 by West Byfleet Business Association

Minutes of the Meeting held at Corkers Wine Bar on Thursday September 6th 2012 at 7.30am

Present:

Pauline Hedges – Chair

John Ashcroft, Mark Fuller, Christine Morrison, John Morrison, Judith Huygens,  Brad Preston, Christine Osborne, Catherine Richardson, Noel Richardson, Rob von Tonder, Ron Enticott, Roland Nevitt, Geoff McManus, Woking BC

1. Welcome and apologies

Pauline welcomed everyone.  Apologies had been received from several members. Geoff McManus introduced himself as the Neighbourhood Services Manager at Woking Borough Council with  responsibility for parking, street cleaning, trees etc. He asked everyone to email him if they had problems or comments to make on any of those issues.  He offered to attend future meetings if invited.

ACTION POINT

1.Everyone to email Geoff on —————————–

2. Minutes of Meeting  August 2nd 2012

3. Matters Arising

All Action Points formed Agenda items apart from the following:

  • Christine suggested that we needed to tidy up the village if we wanted to encourage more visitors.  She offered to deliver a letter to every business encouraging them to make the exterior of their premises as clean, tidy, litter free and welcoming as possible, particularly with regard to cigarette butts and other litter.  Pauline has written the letter.

ACTION POINT

  1. Christine to  deliver letter to  businesses

4. West Byfleet Festival – 2103

Pauline has started work on the event  but we need  confirmation of the route of the cycle race through  Surrey proposed by Boris Johnson before we can confirm  the date ; currently working on  the last weekend in July or first in August. She has provisionally  booked Beach’s Fairground for  those weekends and started discussions regarding live music on the Friday  night. Mark Fuller is purchasing the  domain name, westbyfleetlive.org. Riette Thomas , Project Manager for Celebrate Woking has offered to help , although it is  unlikely there will be any council funding.  Ron  advised that we will need Public Liability Indemnity Insurance, expert  help with  Health & Safety and questioned if it was the role of the Business Association to run a community event.  Pauline has an events company which could be the holding company to organise the event.  She will discuss these issues with Riette and seek professional advice.

ACTION POINT

  1. Pauline to talk to Riette Thomas.

A small working party is required to make this happen, so volunteers please!

ACTION POINT

  1. Volunteers to help with planning next year’s event.

Christine was thanked for organising the working party to  wash the walls  of the subway and paint  anti-graffiti paint , paid for by Woking Borough Council, over the new artwork, aided by Corkers who provided the water .  A team effort!

5. Website

Mark Fuller reported that he posts the minutes on the website.

John informed the meeting that  his company wants to devote a full page to West Byfleet in the forthcoming Woking Means Business magazine for the exhibition on October 10th.  He NEEDS articles and stories AS SOON AS POSSIBLE, 200-300 words  please send these to amber employment

 ACTION POINT

  1. Everyone to send contributions, stories, articles etc. to amber employment

6. Christmas 2012

The meeting thought it would be good to  do something again this year similar to  last year but start  earlier – 3.30 pm  with a couple of  children’s rides , a few extra stalls, carols sung by the local  school and end about 6.30pm. We will also  have individual Christmas trees outside shops and she asked John Morrison to  liaise with Oliver as they  were so successful last year. The proposed date is Thursday December 6th – traditional late night shopping.

It was suggested that a small group be formed who can communicate via email

ACTION POINT

  1. John M and Oliver to  look at Christmas trees.
  2. Pauline to talk to  school and arrange sub-group.

7. Membership

Ron reported he had some subscriptions but several  members said they had not received his email and he promised to re-send it.  Pauline was visiting shops  and getting some new members.

Waitrose have  anew display board  which  members can use to  advertise their  events/promotions etc. Christine M offered to keep an eye on the 3 public notice boards re-furbished by the Residents Association. The RA had promised to do that but it will be good to have another  person looking after them as well and she was thanked for the  generous offer.

ACTION POINT

  1. Ron to issue membership receipts.

8. Woking Chamber

Woking Chamber had been unable to attend but would make every effort to attend in future.   Catherine offered to talk to Paul Webster about a stand for WBBA at the Woking Means Business Exhibition on October 10th.

ACTION POINT

  1. Ron to issue membership receipts.
  2. Catherine to talk to  Paul Webster.

 

9. AOB

1. Geoff McManus explained that parking income in the village was about equal to the costs of providing parking and manning it but he would look into the possibility of providing the first  hour free.  Christine M  had produced a list of  issues , attached to these minutes,  and everyone was asked to  look at them and select their top 4 issues.   More spaces for staff parking are needed to  prevent  staff taking  customer spaces and to encourage turnover of spaces and it was also suggested that  we consider a discount  voucher scheme .  It was decided we would arrange an evening meeting and invite everyone to  discuss these issues and invite Geoff to  return to address the meeting.

2. Pauline reminded the meeting that Woking Borough Council would be holding another Business Rate Payers meeting on October 10th – more details to follow.

3. The meeting congratulated Brad when he reported that he had raised £3,600 for Sam Beare Hospice at David Lloyd sports centre with  a cake sale, raffle and book sale.

4. Heather Forster’s was running a charity raffle with a life size cardboard model of Tom Daley.

5. The issue of speed traps in Pyrford Road was raised and it was suggested that this be raised at the next Panel Meeting.  Details attached.

ACTION POINT

10. ALL to  look at attached and reply to Pauline who  will arrange an evening meeting, with Christine M’s help.

10.       Dates of Next Meeting

7.30am Thursday October 4that Corkers Wine Bar.

The meeting closed at 8.55am with thanks to Corkers Wine Bar.

 

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